Option 4 is designed for company car users or private vehicle users who claim at a rate determined by their vehicle specification (Fuel type and Engine Size).
Claimants can enter and save details of their vehicle within their Webexpenses account. The system will then assign the appropriate mileage rate from the vehicle specification entered. Any new mileage claims created will default to the assigned rate.

This allows claimants to claim business mileage by using a simple multiplication of distance travelled by the specified rate per mile\kilometre. This option includes distance threshold tracking, this means when the claimant has exceeded a specified distance threshold, the rate at which they can claim is decreased (same as Option 2).

This option allows you to set the duration a mileage rate will be active, and to record VAT on business mileage claimed by private vehicle users.

The system can be configured for the following engine specifications 

Please note: If the valid from and to dates are not kept up to date, the mileage rate will disappear from the claimants profile and they will be unable to create a mileage claim item.

1. Click Administration
2. Now click Mileage Rate
3. Click on the Add button to create a new rate
4. Enter a Code for the rate – this needs to be unique
5. Now enter the Description of the rate
6. Now enter the mileage Threshold
7. Select the Vehicle Type
8. Select the Owner of the vehicle
9. And then select the Engine Type
10. Choose the Engine Capacity of the vehicle
11. Ensure that the Include in Threshold Calculation button is switched to Yes
12. Enter a Valid From and a Valid To date
13. Enter the amount that can be claimed before reaching the threshold
14. Enter the amount that can be claimed after reaching the threshold
15. Click Save to keep your changes.