Business travel emissions can be tracked and managed to understand how it can be more environmentally friendly.

Webexpenses provides a Carbon Tracking Footprint feature. This feature allows users to automatically calculate their CO2 emissions for each journey including car, rail, and air. Once emissions have been calculated, finance teams can export data from a pre-written report to analyse how it is performing. 

Getting started

If Carbon Tracking has not been activated on your account, then your in house Webexpenses Administrator, will need to reach out to our Support team to get this activated.

Carbon Tracking Administration

Once Carbon Tracking has been activated, spend categories will need to be amended so that travel claims can then calculate the estimated carbon out put.

To do this, please follow the steps below:

1. Log in to Webexpenses as an administrator
2. Click on the Administration menu to the left of the screen
3. Now click Categories
4. Click Add to create a new category

Add the details of your category ensuring that you switch Travel category to Yes.

Now switch the Carbon Category to Yes and choose the mode of transport from the drop-down menu.

Click Save to keep your changes.

Creating Carbon Tracked claim items

Mileage or Taxi

1. Log into your Webexpenses account
2. Create a new claim or open an existing one that you want to add a new travel item to
3. Select the relevant Mileage  category from the Category menu
4. Add the Date  that your trip took place
5. Click Map Route/Add Destination   add where you travelled from and where you travelled to (if this was a return journey, click RTN)
6. Select the vehicle type  used for your journey from the Vehicle drop-down menu
7. The kgCO2e has now been populated
8. Click Save to keep your changes

Air

1. Log into your Webexpenses account
2. Create a new claim or open an existing one that you want to add a new travel item to
3. Select the relevant Airfare  category from the Category menu
4. Add the Date  that your trip took place
5. Add the Amount  that you are claiming for
6. Now search for the airport you flew From and select it once found
7. Now search for the airport you flew To and select it once found (If this a return journey, click RTN)
8. The Distance has now been calculated 
9. The kgCO2e  has now been populated
10. Click Save to keep your changes

Rail

1. Log into your Webexpenses account
2. Create a new claim or open an existing one that you want to add a new travel item to
3. Select the relevant Rail  category from the Category menu
4. Add the Date  that your trip took place
5. Add the Amount  that you are claiming for
6. Now search for the Railway station you travelled From and select it once found
7. Now search for the Railway station you travelled To and select it once found (If this a return journey, click RTN)
8. The Distance has now been calculated 
9. The kgCO2e  has now been populated
10. Click Save  to keep your changes